SSIS Data Cleanup Efforts: Clearing Log Trends & What’s Ahead

Statewide Clearing Log totals continue to trend in the right direction. The number of uncleared clients on the log for 30 days or more decreased from 29,240 in March to 25,522 in April, a reduction of 3,718 records (12.7%). This progress reflects the continued attention agencies are giving to data reconciliation and long-standing items.

To help support continued progress, the 15 agencies with the highest number of uncleared clients as of April 27 have now been contacted directly. These outreach efforts ensure agencies have the information, clarity, and support they need as we work together to strengthen statewide SSIS data quality.

To better understand agency‑level trends across the state, we also reviewed March‑to‑April changes in Clearing Log totals for all agencies. A strong majority showed improvement:

• 58 agencies decreased their number of uncleared clients
• 18 agencies increased
• 3 agencies saw no change

The chart below shows this distribution and highlights how widespread the progress has been:

Clearing Resources:

• NEW – SSIS Data Cleanup – Strengthening our Data for What’s Next (4 minutes) – This short video provides context on why this effort matters, how improved data quality supports modernization, and what agencies can expect moving forward.
• Full Clearing Document
• Clearing FAQs
• Client Clearing (eLearning Module)
• NEW - 2026 April SSIS to CCWIS FAQ.pdf - Google Drive – developed from agency questions raised during the April Coffee Talk. This resource provides clarifications, examples, and guidance to help agencies navigate common clearing log scenarios along with additional Q&A topics covered during the Coffee Talk.

What’s Coming

• We will continue to track Clearing Log trends, monitoring progress and supporting agencies working through larger backlogs.
• In June, we will begin the Intakes Needing Action cleanup phase. More information, tools, and support materials will be shared ahead of that launch.

Thank you for your continued partnership and dedicated work towards improving SSIS data quality across Minnesota. Every resolved item strengthens our systems, prepares us for modernization, and ultimately supports better outcomes for the children, families, and communities we serve.