FAQs
Electronic Attendance and Enrollment Folder
Keep accurate, clear, and up-to-date daily attendance records at the location where child care services are provided for children receiving CCAP.
Make these attendance records available to the commissioner or county immediately when requested.
Complete attendance records each day, including the date, first and last name of each child, and their drop-off and pick-up times.
Whenever possible, the person dropping off or picking up the child should record the drop-off and pick-up times.
Manual entry of data, either by the provider or by the adult checking a child in and out via the Parent/Guardian kiosk
Utilize a Child Care Management System (CCMS) and transfer data from that system to the E&A feature through:
An established integration with one of the following CCMS vendors:
Arux
Brightwheel
Daily Connect
What is the current attendance record policy for registered CCAP providers?
Minnesota Statute 142E.16, subdivision 7, requires providers receiving CCAP funds to:
When will providers be required to submit attendance records electronically?
CCAP will employ a phased roll out of this requirement beginning June 22, 2026. Providers will receive 90 days’ notice before the date you will be required to begin submitting your attendance records electronically. DCYF will begin with child care centers licensed by Minnesota.
How will providers submit attendance records electronically?
Can providers keep records electronically before they are required to do so?
Yes! The Enrollment & Attendance (E&A) feature in the Provider Hub is currently available to all Minnesota licensed and certified child care centers. These providers may begin utilizing the E&A feature at any time. For more information on the E&A feature, visit the Provider Hub information page or check out the following training modules:
What if providers do not begin submitting attendance records electronically after they have been notified they are required to do so?
If providers do not submit attendance records electronically by the date DCYF determines, they may be considered out-of-compliance with CCAP requirements and may no longer be eligible for payments from CCAP.
Why is DCYF asking CCAP registered providers to maintain attendance records electronically?
Starting on June 22, 2026, a new law allows DCYF to require providers to submit attendance records electronically. Submitting attendance records electronically improves program integrity, reduces administrative burdens, and supports implementation of future provider-friendly policies. The requirements for what must be in an attendance record are not changing, only how they are kept. Laws 2025, First Special Session chapter 3, article 13, section 12.
How will electronic attendance records be used by DCYF?
DCYF will use electronic attendance records the same way that they use paper attendance records to determine provider compliance with program policies.
What actions do providers need to take now?
Complete the survey below to notify DCYF of your current attendance record practices. DCYF will use the information collected to prioritize integrations with additional CCMS vendors, determine the rollout order for electronic attendance requirements, and to identify potential pilot participants.