Recent changes to Child Care Assistance Program (CCAP) provider registration process

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CCAP registration and renewal processes have changed

As of April 28, 2025, Child Care Assistance Program (CCAP) child care provider registration, renewal, and maintenance shifted to a centralized system administered by the Department of Children, Youth, and Families (DCYF) Provider Support Team. This means child care providers no longer need to maintain CCAP registrations with multiple CCAP agencies (counties, Tribes and subcontracted agencies). Child care providers only need to maintain their CCAP registration with DCYF. Additionally, all registered CCAP providers have the option to access MEC² PRO and submit Billing Forms electronically. These changes make it faster and easier for providers to register for CCAP and receive payments.

Tools available for child care providers to register, renew, or maintain their CCAP status

DCYF offers two tools for providers to manage their CCAP registration.

Timeline for provider access to CCAP Management Tools

Beginning April 28, 2025

Provider TypeMust use Provider Hub tool forMay use Provider Hub tool or Forms Submission site forMust use Forms Submission site for
MN licensed centerRegistration, renewalChangesMEC2 Pro User Agreement
MN certified centerRegistration, renewalChangesMEC2 Pro User Agreement
MN licensed family child care

Registration, renewal, changes, MEC2 PRO User Agreement
All other provider types
Registration, renewal, changesMEC2 PRO User Agreement

Beginning August 2025

Provider TypeMust use Provider Hub tool forMay use Provider Hub tool or Forms Submission site forMust use Forms Submission site for
MN licensed centerAll actions

MN certified centerAll actions

MN licensed family child careAll actions, when required to use the Provider Hub for licensing*All actions, if not required to use the Provider Hub for licensing
Legal nonlicensed providers
All actions
All other provider typesAll actions

*MN licensed family child care providers will be able to use the Provider Hub to manage their CCAP registration, but the licensing tool will not be available until later in 2025.

CCAP processes that did not change

The requirements to register as a provider did not change. Local agencies continue to process bills, issue payments to CCAP providers, and manage families’ CCAP cases.

The CCAP Provider Management tool in the Provider Hub

The Provider Hub is a website that the state of Minnesota uses to manage provider's child care information. Using the CCAP Provider Management tool in the Provider Hub, child care providers can:

  • Register for CCAP
  • Renew their CCAP registration
  • Report changes to their CCAP information
  • View their CCAP notices

Steps to access the CCAP Provider Management tool:

  1. Log into the Provider Hub.
  2. Locate the "More" tab on the top ribbon in the Provider Hub.
  3. Under "More", you will see a button for "CCAP". Click here to access CCAP information. NOTE: Only Provider Hub users with delegated authority access can submit CCAP information using the Provider Hub.

The CCAP Provider Forms Submission site

The CCAP Provider Forms Submission site is a form submission page for providers who are not required to use the Provider Hub. Using the CCAP Provider Forms Submission Site, child care providers can select provider type and the action they want to take (register, renew, or submit a change). The page will identify necessary documents and forms providers must complete.


Privacy on this site

Your comments on this site are visible to other users. Please do not share names or other information that would make people or agencies identifiable in your public comments. If you have feedback you want to provide that contains a family or child's name, or names a county, Tribe or agency, please email us directly at CCAP.Providers.DCYF@state.mn.us.

CCAP registration and renewal processes have changed

As of April 28, 2025, Child Care Assistance Program (CCAP) child care provider registration, renewal, and maintenance shifted to a centralized system administered by the Department of Children, Youth, and Families (DCYF) Provider Support Team. This means child care providers no longer need to maintain CCAP registrations with multiple CCAP agencies (counties, Tribes and subcontracted agencies). Child care providers only need to maintain their CCAP registration with DCYF. Additionally, all registered CCAP providers have the option to access MEC² PRO and submit Billing Forms electronically. These changes make it faster and easier for providers to register for CCAP and receive payments.

Tools available for child care providers to register, renew, or maintain their CCAP status

DCYF offers two tools for providers to manage their CCAP registration.

Timeline for provider access to CCAP Management Tools

Beginning April 28, 2025

Provider TypeMust use Provider Hub tool forMay use Provider Hub tool or Forms Submission site forMust use Forms Submission site for
MN licensed centerRegistration, renewalChangesMEC2 Pro User Agreement
MN certified centerRegistration, renewalChangesMEC2 Pro User Agreement
MN licensed family child care

Registration, renewal, changes, MEC2 PRO User Agreement
All other provider types
Registration, renewal, changesMEC2 PRO User Agreement

Beginning August 2025

Provider TypeMust use Provider Hub tool forMay use Provider Hub tool or Forms Submission site forMust use Forms Submission site for
MN licensed centerAll actions

MN certified centerAll actions

MN licensed family child careAll actions, when required to use the Provider Hub for licensing*All actions, if not required to use the Provider Hub for licensing
Legal nonlicensed providers
All actions
All other provider typesAll actions

*MN licensed family child care providers will be able to use the Provider Hub to manage their CCAP registration, but the licensing tool will not be available until later in 2025.

CCAP processes that did not change

The requirements to register as a provider did not change. Local agencies continue to process bills, issue payments to CCAP providers, and manage families’ CCAP cases.

The CCAP Provider Management tool in the Provider Hub

The Provider Hub is a website that the state of Minnesota uses to manage provider's child care information. Using the CCAP Provider Management tool in the Provider Hub, child care providers can:

  • Register for CCAP
  • Renew their CCAP registration
  • Report changes to their CCAP information
  • View their CCAP notices

Steps to access the CCAP Provider Management tool:

  1. Log into the Provider Hub.
  2. Locate the "More" tab on the top ribbon in the Provider Hub.
  3. Under "More", you will see a button for "CCAP". Click here to access CCAP information. NOTE: Only Provider Hub users with delegated authority access can submit CCAP information using the Provider Hub.

The CCAP Provider Forms Submission site

The CCAP Provider Forms Submission site is a form submission page for providers who are not required to use the Provider Hub. Using the CCAP Provider Forms Submission Site, child care providers can select provider type and the action they want to take (register, renew, or submit a change). The page will identify necessary documents and forms providers must complete.


Privacy on this site

Your comments on this site are visible to other users. Please do not share names or other information that would make people or agencies identifiable in your public comments. If you have feedback you want to provide that contains a family or child's name, or names a county, Tribe or agency, please email us directly at CCAP.Providers.DCYF@state.mn.us.

Registration and Renewal Q & A

Submit your question about CCAP registration and renewal changes here. A CCAP staff member will respond to your question within three business days. 

You need to be signed in to add your question.

Page last updated: 19 May 2025, 02:37 PM