Time Entry Transformation | Minnesota Engage DCYF

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Time Entry Transformation (TET) Web App Update - Round 3

We are on round 3 of users with our new Time Entry Transformation (TET) web app pilot. After two successful rounds with 6 agencies, we are adding an additional 10 agencies.

Pilot Counties: Anoka, Chippewa, Goodhue, Hubbard, Kandiyohi, Le Sueur, Olmsted, Ramsey, Traverse, Western Prairie (Grant/Pope)

Users Added: More than 3,000

Total Access: Approximately 4,000 workers across 16 agencies

The TET web app allows users to login/out securely, switch databases (if multiple are available), and create and submit new time records.

Round 2 Defect Highlights (Brown, Freeborn, Meeker, Nicollet, Scott Counties – 700 users)

Issue	Status	What to Do
Trouble logging in with county account	No Fix	Users can only be logged into one browser at a time. Use a different browser or log into office.com with your agency email, log out, then go to the TET website and log in with SSISUserID@partner.mn.gov.
Hours go up by “1” when 60 minutes is reached	No Fix	Minutes are capped at 59 and hours must be entered manually by user.
Note field didn’t allow many characters	In-progress	Users can now use letters, numbers, and special characters. ™ (trademark), ℠ (service mark), and ® (registered trademark) symbols will be added in a future release to accommodate for copy/pasting from external third-party email apps.
Workgroup dropdown sorted alphabetically	In-progress	Type in the search bar to quickly find the workgroup. Workgroups will be sorted alphabetically by name in a future release.
Hour and Minute fields didn’t reset to “0”	Fixed	Type in “0” yourself or change the number manually.
See Activities in Alphabetical Order	Fixed	The Activity dropdown display the list of activities in alphabetical order.

 SSIS Time Entry Transformation (TET) Feature Roadmap 

Launched  

🟢 Time Entry Web App (Log-in/Log-out, Create and submit new time record to SSIS) 

🟢 Auto-select client in the Regarding section for single-client participant workgroups

🟢 Frequently used services display first in the Service dropdown

🟢 Save an icon to your home screen from the browser (in Google Chrome, this displays the MN icon with Minnesota SSIS Time Entry text).

Working on now 

🟡 Activity Log Web App 

🟡 View a submitted time record 

🟡 System downtime/notification banners 

🟡 Workgroup dropdown sorted alphabetically 

🟡 Design improvements, like bolder text box borders and removing the Reset Form button

🟡 Adding ™ (trademark), ℠ (service mark), and ® (registered trademark) symbols to the Note field allowances

🟡 Quick entry experience for faster input with minimum fields required

Working on next 

🟠 Autosaving draft records 

Working on later (backlog) 

⚫Personalized settings/User profiles 

⚫Voice to text 

⚫Offline access 

⚫Regarding section improvements like changing client sort order, visual styling, adding messaging for user 

⚫Better spellcheck and autocorrect options with custom dictionary (replace text as you type)   

What’s Next

November: Round 3 begins with 3,000 new users in 10 more agencies serving 11 counties. 

Ongoing: We’ll keep fixing bugs and adding new features.  

Engagement: Counties will continue to shape how the app works.  

Thank you to the counties of Anoka, Chippewa, Goodhue, Hubbard, Kandiyohi, Le Sueur, Olmsted, Ramsey, Traverse, and Western Prairie (Grant/Pope) for continuing to shape the TET experience! 

Engage with the Project

Ask a Question

Sign up to Pilot Test the new Module

Submit a Suggestion

Check out the most recent project updates

Resources Available

Training Video: SSIS Time Entry Web App

Job Aids:

Access, Log-In, Log-Out

Create & Submit New Time Record

Create a Home Screen or Desktop Shortcut

Web Update Round 2

Time Entry Transformation (TET) Web App Update – Round 2

Summary

We are excited to share the next phase of the Time Entry Transformation (TET) web app pilot. After the successful first round with with Stearns County, we are starting round 2 October 1, 2025.

Pilot Counties: Brown, Freeborn, Meeker, Nicollet, Scott

Users Added: More than 700

Total Access: 825 workers across 6 agencies

The TET web app allows users to login/out securely, switch databases (if multiple are available), and create and submit new time records.

Round 1 Highlights (Stearns County – 125 users)

Issue	Status	What to Do
Trouble logging in with county account	Still working on it	Users can only be logged into one browser at a time. Use a different browser or log into office.com with your agency email, log out, thengo to the TET website and log in with SSISUserID@partner.mn.gov.
Note field didn’t allow many characters	Fixed	You can now use letters, numbers, and special characters.
Hour and Minute fields didn’t reset to “0”	Marked as a bug	Type in “0” yourself or change the number manually.

New Features in Progress

In Development:

See a list of activities

Auto-select a client if there is only one

Hours go up by 1 when 60 minutes is reached

In Testing or Quality Assurance (QA):

Activity list is now in alphabeticalin alphabetical order

In Design:

Borders around text boxes

Autosave your work

New option for draft/incomplete time records or case notes

“Quick Entry” form for faster input with Duration and Date/Time alignment

View a record right inright in the web app

Being Planned:

Better spellcheck and autocorrect

Move the Note section placement on form

Move Reset Form button (may be replaced by browser refresh)

Service dropdown with info icons

Change Client sort order so children show up first

Make the “Regarding” section easier to use

What’s Next

October 1st: Round 2 begins withbegins with 700 new users in 5 more counties.

Ongoing: We’ll keep fixing bugs and adding new features.

Engagement: Counties will continue to shape how the app works.

Thank you to Stearns County for leading the way in Round 1. We look forward to partnering with Brown, Freeborn, Meeker, Nicollet, and Scott Counties to continue shaping the TET experience!