SSIS Training and Documentation and Resources

The SSIS Resource Page contains many useful resources for agency mentors and coordinators.

SSIS eLearning Resources

Contacting the Tier 1 Help Desk

SSIS mentors, coordinators or related supervisors are authorized to contact the SSIS Tier 1 Help Desk. Tune into this webinar to learn more about the SSIS Help Desk: SSIS Help Desk Year in Review 2024. Information for the Help Desk begins at the 12-minute mark and ends around the 56-minute mark. The information captured in this recording provides insight on:

• Help Desk workflow
• Who can contact the Help Desk
• Common Help Desk issues
  • PMI Push vs. PMI Merge
  • PMI number not in SSIS
  • Data Fix
  • Pre and Post Adoptive Identity Issues
  • Clearing
  • Statewide Case Access
  • Technical Issues
  • Data Recovery Requests
  • Purge and Record Retention
  • Data Integrity Reports
  • What is helpful when contacting the Help Desk
  • Mentor Information
  • Preparing for a New Year in Admin
  • Unfinalize MAPCY
  • Intakes Needing Action
  • Do not end Primary Worker when closing

Link to Slides

SSIS Coordinator and Mentor Information

The SSIS mentor role is to support the use of SSIS within the local agency. This work supports high quality accurate data for workers and data reporting. Each mentor’s specific role varies across agencies to meet agency-specific needs. In most agencies SSIS mentors concentrate on either worker or fiscal related responsibilities. In some agencies, however, mentor responsibilities lie in both areas.

New SSIS Coordinator/Mentor eLearning Series

A series of on demand eLearning modules created for new mentors and coordinators. Modules are meant for initial training and as resource to review if/when needed.

Worker Mentor Program

SSIS worker mentors provide front line assistance to local agency workers, coming right to the user’s workstation to explain and demonstrate SSIS functionality. Each mentor works closely with the SSIS county coordinator to ensure training opportunities, communicate new SSIS version features and provide technical support. When mentors are unable to troubleshoot problems and require assistance themselves, they have assigned access to contact the SSIS Help Desk.

SSIS Worker Mentor Contacts by Agency

Fiscal Mentor Program

SSIS fiscal mentors provide first line assistance to county workers, coming right to the user’s workstation to explain and demonstrate SSIS Fiscal functionality. Each mentor works closely with that county’s Fiscal Coordinator(s) to ensure training opportunities and communicate new SSIS features.

SSIS Fiscal Mentor Contacts by Agency

SSIS Mentor Manual

The SSIS Mentor Manual provides an overview of mentor roles and responsibilities as well as technical guidance for administering SSIS at the local agency level. Mentors and workers may also access the SSIS Worker Documentation and SSIS Fiscal Documentation pages for additional resources.

Adoption and Foster Care Analysis and Reporting System (AFCARS)

was established to provide data that assists in policy development and program management. Data can be used by policymakers at the federal, Tribal and state levels to assess how many children are in foster care, reasons why they enter, how they exit and to develop strategies to prevent their entry into foster care.

Beginning with issue 634 the SSIS Update will include a new section titled AFCARS & SSIS Repository Corner.

Articles will encompass:

• Updates and information regarding AFCARS changes, compliance and specific errors.
• Reminders, tips and warnings to help agencies improve AFCARS data entry.
• Updates on reports and Worker Repository developments to help agencies identify, improve and correct AFCARS entry.
• Helpful AFCARS and Repository resources.
• Updates about statewide AFCARS performance.

Link to AFCARS Resources

SSIS Update Newsletter Archive (beginning 7/24/24 issue 634)

A webinar for AFCARS was created in April of 2023. Here is a Link to the video presentation along with the slide presentation: SSIS Coffee Talk AFCARS 101

AFCARS-101-Slides

Family First Prevention Services Act (FFPSA)

FFPSA gives state, county and Tribal child welfare agencies the ability to receive 50% reimbursement for federally approved services for children at imminent risk of out-of-home placement and their caregivers. The FFPSA establishes placement prevention services to strengthen families, prevent maltreatment and address other conditions that lead to out-of-home placement. When out-of-home placement is necessary, FFPSA supports placement in family foster homes. It establishes restrictions on out-of-home placements in congregate care and requirements for residential treatment facilities. This page was created to help share information, resources, and trainings related to the Family First Prevention Services Act in Minnesota. Recordings and supporting information for FFPSA-related webinars and trainings are shared here: Family First Prevention Services Act | Minnesota Child Welfare Training Academy (mnchildwelfaretraining.com)

Be sure to subscribe to the DCYF Family First Prevention Services Act for relevant e-updates.

Other relevant resources and SSIS Job Aides related to FFPSA can be found on the SSIS Resource Page under the Worker Documentation Page on PartnerLink: SSIS Worker Documentation (state.mn.us). Search this page by using CTRL+F and search keywords FFPSA or Family First.

A new eLearning is available for Prevention Services Training in SSIS. Prior to enabling SSIS users to gain access to these screens this training should be taken and proof provided to individual agency Supervisors.

SSIS Webinars (Coffee Talk) Archive

SSIS Training partners with the Minnesota Child Welfare Training Academy in an effort to host informational sessions for workers in the program area of child welfare policy and SSIS data entry. The topics discussed within these information sessions are not often included in new worker training. Below workers will have access to previously recorded information sessions and resources as well as registration links for upcoming SSIS webinar sessions. To view the SSIS Coffee Talk catalog view SSIS Training | Minnesota Child Welfare Training Academy (mnchildwelfaretraining.com) For a brief description of each SSIS Coffee Talk (see below):