• Sprint Review 6

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    Sprint 6 Goal (6/4/25 – 6/17/25):

    • Save a complete time record in the QA environment. Finalize AC2 code and production domain/URL.

    • Actual: QA has blockers in this environment, AC2 code is still pending with escalation involved to push completion, production domain/URL has been determined by business leadership and signed off by communications (https://time.ssis.mn.gov)

    Sprint 7 Goal (6/18/25 – 7/1/25):

    • Finalize AC2 code, team focus on the build (login, create new time record, save time record, logout) completed and ready for QA testing. Set up UAT domain and ensure it can be accessed with a test ID.

  • Help provide feedback on a mobile prototype of the Activity Log

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    The Time Entry Transformation Team (TET) Product Team is currently building the New Time Entry experience that allows for mobile time/activity entries. Next, we’re looking to build the Activity Log experience that allows for mobile viewing and editing of previous entries – and we need your feedback to inform a prototype.

    What’s involved?
    1) Visit and explore the Activity Log mobile prototype
    2) Answer 10 questions

    Do you have to meet with someone?
    No – it’s virtual and self-guided.

    How long will it take?
    5-10 minutes – as little or as long as you can and want to dedicate to this.

    Ready to get started?

    https://luae05zv.optimalworkshop.com/prototype/9f0a1cb00feb1b573919b42bf2e15fa1


    note: Not everything in the prototype is functional. This is a no-code protype with placeholder data, and dropdowns may not contain all the information you’re familiar with.

  • Contant/Activity Report

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    Survey At-a-Glance

    1. 269 surveys completed

    2. 158 open ended responses/suggestions

    3. 72.8% agree with the value and vision of the Time Entry Transformation project.

    The following themes came back as topics of importance:

    1. 73.7 are happy with the Time Entry Transformation Objectives and Key Results (OKRs)

    2. 15 comments related to the speed of SSIS

    3. Overall interested in reducing activity codes


    Thank you for your continued partnership. We look forward to keeping you connected and informed throughout this exciting journey.

    View the report: Survey_Responses_Report.pdf


  • Sprint Review 5

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    Sprint 5 Goal (5/21/25 – 6/3/25):

    •Focus on getting all MVP1 work to the QA environment. Finalize decision from ICAM for Oath, Entra, and Multi-Factor authentication. Get domains set up.

    •Actual: Did not accomplish our goal but did make major progress on the front end, authentication is being escalated through management and our final domain name is being reviewed with communications.

  • Sprint Wins Spring 2025

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    • Sprint Wins 2025
    • CCM TET backlog organized with plans and timelines.
    • All team members can record their own work and set up for scrum workflow processes with sprints.
    • Project charter draft completed and under review.
    • Project kick-off meeting with legal and additional consult lined up.
    • Created team norms for conduct and communication with fully onboarded product team.
    • New group email address set up for SSIS User Acceptance Testing {UAT) with TET.
    • Presented early findings with user research, mobile design, and Minimum Viable Product (MVP) definition to key leadership team members.
    • CCM TET backlog workflow in place and finalized by team.
    • Project charter reviewed and approved by project sponsors.
    • Held a follow-up meeting with legal on log-in screen disclaimer and warning messages.
    • Worked on our product roadmap as a team.
    • Presented to the TCM Systems Changes county-led workgroup on 5/28/25 with an update on EHQ, surveys, and a design to development walk-through.
    • Closed Contact/Activity screen survey as of 5/30/2025, received 267 responses.

    • Time Entry Transformation Survey results as of 6/16/25:

    • 269 surveys completed

    • 158 open ended responses/suggestions

    • 72.8% agree with the value and vision of the Time Entry Transformation project.

    • Successfully transitioned from Qualtrics to EHQ for the team's survey needs.

    • Project Charter approved by SSIS System Governance Group – effort advanced to Planning Phase.

    • Security Exception for Multi-Factor Authentication approved by the Enterprise Security Team – Risk closed.

    • Initial planning for User Acceptance, Functional and Accessibility testing underway

  • Sprint Review 4

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    Our sprint reviews are held internally with our key partners, and we want to share our progress with all of you as we kick off development work and build together with local agency workers.

    Sprint 4 Progress (5/7/25 - 5/20/25):

    Deliver critical security and design decisions by remediating authentication risks, establish stable UAT and QA environments, implement the foundational UI design including the landing page, and enable users to create a new time record via the front-end, ready for functional and usability testing.

    Sprint 5 Goal (5/21/25 - 6/3/25):

    ICAM for Oath, Entra, and Multi-Factor authentication. Get domains set up .

    Focus on getting all MVP work to the QA environment. Finalize decisions.

  • Sprint Review 3

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    Sprint 3 Review (4/23/25 - 5/6/25)

    Thank you for reading our Sprint 3 review for the Time Entry Transformation web application! This new tool is being developed to give county and Tribal Nation case workers mobile access to enter time records-an improvement to access that will work alongside the current desktop SSIS system. During this sprint, we focused on finalizing key authentication and security components, defining what our first version minimum viable product (MVPl) will include, and welcoming a new front-end developer to the team, allowing us to move forward with full development support. MVPl will allow users to create new time records on mobile or desktop, with responsive design and better accessibility. We're also aiming for a smoother login process, reduced lag, and improved system stability.

    Looking ahead to Sprint 4, we're focused on setting up stable testing environments and building the main user interface, including a new landing page. We'll also start preparing the app for usability and functional testing, including user acceptance testing (UAT) with a small group of local agency users. Interested In helping us test and pilot the new contact activity recording solution? Sign up through this link! Training materials will begin rolling out ahead of our targeted MVP release in Summer 2025. Feedback from users continues to guide our decisions, and we welcome your thoughts throughout this process. We hope to have frontend development updates to show everyone in the coming sprints as our team moves from the crawl to walk phase in our Crawl-Walk-Run approach.

    Current SSIS Contact/ Activity Screen --> Low-Fidelity Prototype for New Activity/Time Entry --> Developed Mobile New Time Entry



  • Sprint Review 2

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    Our sprint reviews are held internally with our key partners, and we want to share our progress with all of you as we kick off development work and build together with local agency workers.

    Sprint 2 Plans (4/9/25 – 4/22/25)

    The sprint focused on:

    • Adding a project manager/scrum master team member to help with resource alignment and capacity planning.

    • Further development discoveries to refine the Minimum Viable Product (MVP).

    • Enhancing authentication & security solutions for user protection.

    • User-centered design improvements based on caseworker feedback.

    • Statewide feedback gathering on service activities & mobile use.

    • Launching surveys to broaden participation in design decisions.

    Roadmap & Key Milestones

    The planned feature rollout includes:

    • Summer 2025: First MVP release, allowing case workers to enter new time records via the web-based system that integrates with the existing SSIS application and databases.

    • Multi-factor authentication will likely be introduced for secure access, exploring options for password reset and forgot username.

    User Input & Engagement

    The team emphasizes user-driven design, actively seeking feedback through:

    • Meetings, chat discussions, and direct outreach with key partners and local agency workers.

    • Service activity code review using a Mural Board.

    • Qualtrics survey on mobile use and device availability to collect further feedback.

    Key Takeaway

    This product is designed with case workers in mind, making time entry simpler, mobile-friendly, and more efficient. The team values user input and is working toward a modernized solution that meets real-world needs. By reducing time spent on system inputs, workers can spend more time directly serving children and families.

  • TET Sprint Review Update

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    Sprint Reviews Update

    The Time Entry Transformation Product is designed to improve how case workers enter their time in the Social Services Information System (SSIS). The transition is necessary due to upcoming federal changes, requiring time tracking in 15-minute increments rather than the current bundled monthly rate.

    To support this shift, the team is developing a web-based, mobile-friendly application that will:

    • Enhance system reliability & performance to ensure stability.

    • Increase caseworker efficiency by reducing clicks and automating routine tasks.

    • Improve user experience & adoption through user feedback-driven design.

    Development Progress & Sprint Reviews

    This effort will work with agile methodology and scrum framework in two-week iterations that began on 2/26/25.

    We honor the scrum ceremonies of the daily stand-up, sprint planning, product backlog refinement, sprint retrospectives, and sprint reviews.

    Our sprint reviews are held internally with our key partners, and we want to share our progress with all of you as we kick off development work and build together with local agency workers.

    Sprint 0 (2/26/25 – 3/11/25)

    The team assembled and planned the initial product roadmap. The focus was on:

    • Understanding user needs and gathering feedback.

    • Defining the product backlog for future development.

    • Setting up Agile methodologies within a scrum framework, including structured work cycles (sprints).

    Sprint 0.5 (3/12/25 – 3/25/25)

    Progress included:

    • Adding a quality assurance (QA) team member to enhance development oversight.

    • Determining login & authentication processes to ensure secure database access.

    • Creating wireframes for users to interact with and provide feedback.

    • Meeting with county workgroups to refine case worker service activity options.

    • Developing job aids to assist workers with new reporting requirements.

    Sprint 1 (3/26/25 – 4/8/25)

    The first official development sprint focused on:

    • Completing login & authentication setup for secure access.

    • Testing wireframes with users and gathering insights for improvement.

    • Engaging county workgroups to further refine service activities and reporting needs.

    Sprint 2 Plans (4/9/25 – 4/22/25)

    The sprint focused on:

    • Adding a project manager/scrum master team member to help with resource alignment and capacity planning.

    • Further development discoveries to refine the Minimum Viable Product (MVP).

    • Enhancing authentication & security solutions for user protection.

    • User-centered design improvements based on caseworker feedback.

    • Statewide feedback gathering on service activities & mobile use.

    • Launching surveys to broaden participation in design decisions.

    Roadmap & Key Milestones

    The planned feature rollout includes:

    • Summer 2025: First MVP release, allowing case workers to enter new time records via the web-based system that integrates with the existing SSIS application and databases.

    • Multi-factor authentication will likely be introduced for secure access, exploring options for password reset and forgot username.

    User Input & Engagement

    The team emphasizes user-driven design, actively seeking feedback through:

    • Meetings, chat discussions, and direct outreach with key partners and local agency workers.

    • Service activity code review using a Mural Board.

    • Qualtrics survey on mobile use and device availability to collect further feedback.

    Key Takeaway

    This product is designed with case workers in mind, making time entry simpler, mobile-friendly, and more efficient. The team values user input and is working toward a modernized solution that meets real-world needs. By reducing time spent on system inputs, workers can spend more time directly serving children and families.

  • TET Product Update

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    The TET (Time Entry Transformation) product team is focused on improving the digital experience for county workers using SSIS by building with them and not for them. Our team has conducted interviews and surveys to identify key challenges and opportunities for improvement. Some of the main issues include a cumbersome system interface, technical reliability, data entry accuracy, and the need for mobile access.

    We're developing a mobile tool for time entry that aims to reduce system interaction time and increase face-to-face time with clients. The prototype is a responsive single-page web app designed for use on mobile phones, tablets, and laptops. Initial key features include improved accessibility and stability, and mobile access. We hope to iterate and include more features in the future, like offline access and draft entries.

    Feedback from agency workers has been positive and has highlighted the potential for increased efficiency and more accurate notetaking in the field. We are committed to continuing to build this new product with workers to ensure it meets their needs and enhances their daily workflows.

    Stay tuned for more updates and opportunities to provide feedback as we continue to refine and develop this product.