The Time Entry Transformation team is making progress. Below are a few of the most recent wins and points of celebration. Thank you to everyone who has participated along the way.

•Completed first systems development life cycle flow to completion for Log In by Selecting a Database including functional QA, accessibility, and product manager testing.

•Created training plan with documents started for Access, Log In, Log Out, and Create & Save New Time Record.

•Started UAT process plan mapping with pilot and release management conversations to ramp up to our goal of a full statewide rollout by Fall 2025.

•The UAT environment build is complete and accessible with a test user ID.

•Usability testing plan created and demonstrated scenarios to test in the field with local agency workers using both dev and Figma prototypes.

•Legal language finalized and signed off on for various components (log-in disclaimer, website privacy policy, warning not to enter PHI or PII in case note field, UAT testing instructions).

•Finalized the operational support agreement for the CRM ticketing process with SSIS Help Desk requests for technical support on DCYF Tier 1, MNIT Tier 2 and Tier 3 teams.

•Training Environment build complete and infrastructure in place for the SSIS Learning and Development Team (staff access will be granted next).

•Visited 3 county agencies on-site (Stearns, Hennepin, Olmsted) and in the field to conduct usability testing, baseline measurements through Time-Motion studies, inform case worker personas, and collect feedback for design refinement.

•Presented to the county-led TCM Systems Changes workgroup on survey analysis and database changes for the Service Activities (in the Activity dropdown), and the MVP2 activity log original design to a refined prototype walk-through.

Sprint 7 Goal (6/18/25 - 7/1/25):

•Finalize AC2 code, team focus on the build (login, create new time record, save time record, logout) completed and ready for QA testing. Set up UAT domain and ensure it can be accessed with a test ID.

•Actual: Login with selecting a database and logout are completed and to the QA environment ready for testing. The UAT domain is set up, user IDs still need to be assigned to this environment. AC2 code still pending. Blocker with create new time record on the programs and services activity picker/filtering.

Sprint 8 Goal (7/2/25 – 7/15/25):

•Finalize AC2 code, team focus on the build (create new time record) completed and ready for QA testing, remediate issues with the programs and services activity picker.

• Save a complete time record in the QA environment. Finalize AC2 code and production domain/URL.

• Actual: QA has blockers in this environment, AC2 code is still pending with escalation involved to push completion, production domain/URL has been determined by business leadership and signed off by communications (https://time.ssis.mn.gov)

• Finalize AC2 code, team focus on the build (login, create new time record, save time record, logout) completed and ready for QA testing. Set up UAT domain and ensure it can be accessed with a test ID.

• 

Survey At-a-Glance

1. 269 surveys completed

2. 158 open ended responses/suggestions

3. 72.8% agree with the value and vision of the Time Entry Transformation project.

The following themes came back as topics of importance:

1. 73.7 are happy with the Time Entry Transformation Objectives and Key Results (OKRs)

2. 15 comments related to the speed of SSIS

3. Overall interested in reducing activity codes

Thank you for your continued partnership. We look forward to keeping you connected and informed throughout this exciting journey.

View the report: Survey_Responses_Report.pdf

Sprint 5 Goal (5/21/25 – 6/3/25):

•Focus on getting all MVP1 work to the QA environment. Finalize decision from ICAM for Oath, Entra, and Multi-Factor authentication. Get domains set up.

•Actual: Did not accomplish our goal but did make major progress on the front end, authentication is being escalated through management and our final domain name is being reviewed with communications.

Sprint 3 Review (4/23/25 - 5/6/25)

Thank you for reading our Sprint 3 review for the Time Entry Transformation web application! This new tool is being developed to give county and Tribal Nation case workers mobile access to enter time records-an improvement to access that will work alongside the current desktop SSIS system. During this sprint, we focused on finalizing key authentication and security components, defining what our first version minimum viable product (MVPl) will include, and welcoming a new front-end developer to the team, allowing us to move forward with full development support. MVPl will allow users to create new time records on mobile or desktop, with responsive design and better accessibility. We're also aiming for a smoother login process, reduced lag, and improved system stability.

Looking ahead to Sprint 4, we're focused on setting up stable testing environments and building the main user interface, including a new landing page. We'll also start preparing the app for usability and functional testing, including user acceptance testing (UAT) with a small group of local agency users. Interested In helping us test and pilot the new contact activity recording solution? Sign up through this link! Training materials will begin rolling out ahead of our targeted MVP release in Summer 2025. Feedback from users continues to guide our decisions, and we welcome your thoughts throughout this process. We hope to have frontend development updates to show everyone in the coming sprints as our team moves from the crawl to walk phase in our Crawl-Walk-Run approach.

Current SSIS Contact/ Activity Screen --> Low-Fidelity Prototype for New Activity/Time Entry --> Developed Mobile New Time Entry